Financial and Administrative Assistant. Closing date: 30.6.19.

Job Description

To provide administrative support to:

• the Chair of Trustees/CEO of Dover Outreach Centre

• Outreach Centre Manager

• Directors of Dover Outreach Enterprise

• Coordinator and Assistant Coordinator of the Winter Night Shelter (5 months of the year)


• Complete Payroll for DOC, DOE and WNS employees, this will include submission of data to HMRC, DWP and Pension Providers where appropriate.

• Bank Reconciliation across all areas of the Charity.

• Preparation and maintenance of Accounts.

• Updating of Policies and Procedures, including Health and Safety.

• Maintaining and monitoring email accounts and website.

• Fielding telephone calls.

• Input to, and ordering of, Stationery and office supplies.

• Preparation of Estimates and Invoices.

• Administration of SharePoint and associated documents.

• Letter writing on behalf of the Management Team.

• Assisting in producing Training Packs and Volunteer Agreements.

• Identifying fundraising opportunities.

• Capturing and recording of data to produce statistical information.

• Assisting with the artistic design of advertising and promotional literature.

• Recording Tenant information and payments.

Person Specification

This is a Permanent, part time contract of 20 hrs/week with a possibility of more hours as the Charity grows. The successful candidate will need to provide evidence of the following:

Essential Criteria

• Competent working knowledge of Microsoft software

• Good verbal communication skills

• Good written communication skills

• Good numerical skills

• Effective time-management and organisational skills

• Discretion when handling confidential and sensitive information

• Willingness to undertake any training needed

• Ability to take initiative and work unsupervised at times

• Punctual, reliable and flexible


• Previous experience in an administrative role

• Driving Licence

• Understanding of Christian Values

Please send your CV with a covering letter to: The Centre Manager, Dover Outreach Centre. 103 Maison Dieu Road. Dover. CT16 1RU.